Administrative Reviews

Highlights of our Administrative Review Software

  • Web-based and Laptop/Tablet-based
  • Managers can track all reviews online
  • Includes both On-site and Off-site Review Components
  • Provides for more “Off-site” preparation work, reducing time spent by State Agencies On-site
  • Includes functionality for conducting team reviews
  • Enables State Agency to manage scheduling and provides notification when reviews are due
  • Findings are compiled electronically, allowing State Agencies to assess training effectiveness and determine training needs

Additional Features

  • Expedite the review process
  • Sponsor submission of responses to Corrective Action Plans via the Internet
  • Effective management team reviews
  • Dashboards to track state-wide status of reviews
  • Track recommendations and commendations
  • Delivers immediate feedback to sponsor and state authorities
  • Includes edit checks to ensure accurate data entry on all forms
  • Automates forms to meet USDA review requirements
  • Automatic generation of USDA FNS reporting

Elements of Software

  • Provide for more “Off-site” preparation work, reducing time spend by State Agencies On-site
  • Reduce number and complexity of forms to be used
  • Standardize and simplify questions to be used across all states
  • Provide the ability for a more collaborative approach between the State Agency and Sponsors regarding reviews
  • Incorporate new components (e.g., meal pattern and dietary specifications, resource management)
  • Change review cycle from 5 years to 3 years

On-site Process

  • The On-site process is similar to the traditional CRE review whereby the State Agency performs Sponsor/Site visits, completes forms, and identifies findings
  • However, there are some significant differences:
    • Depth of review is based on the results of the Off-site assessment risk analysis
    • Data collected during the Off-site assessment is validated during the On-site visit
    • Greater integration of meal components (e.g., production data, meal service, meal pattern compliance) into review, requiring the State Agency and the Sponsor to prepare for the On-site in advance
    • Includes Resource Management component
    • Fewer fiscal forms
    • Federally-defined forms will be used for supplemental programs

Off-site Process

  • The State Agency and the Sponsor prepare for the on-site visit in advance
  • By completing the USDA-defined assessment tools, the State Agency can determine:
    • Extent of On-site review
    • Sites to be selected for On-site review
    • On-Site review duration based on review complexity
  • Pre-population of select off-site fields using application data
  • Off-site tools are completed by the State Agency 4-6 weeks prior to an On-site visit
  • Capability provided for sponsors to complete portions of the Off-site assessment